Accounting & Payroll Coordinator CE&T

Company: Oakton Community College
Location: Skokie
Posted on: November 20, 2023

Job Description:

Category:


Staff


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Department:
Continuing Ed, Training and Workforce Development



Locations:
Skokie, IL


Posted:
Sep 28, 2023



Closes:
Open Until Filled




Type:
Full Time Staff





Position ID:
168086









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About Oakton College :

For 50 years, Oakton College has been the setting where thousands begin or continue their college or career studies. Educating people of all ages, from all walks of life and from more than 40 nations, Oakton focuses on improving the quality of life for everyone who enters its doors.

We offer:

Hybrid Work Schedules

Continuing Education

Great Benefits

Paid Winter Break

FRIDAYS OFF during the Summer





Job Description:

Basic Function and Responsibility:

Under general supervision, manage day-to-day accounting and payroll activities for the CE&T Division. Ensure accurate and efficient collection of information and processing of Instructor records and payroll data. Receive and process all incoming monies for the Division. Assist the Director of Operations & Administration in planning, developing and administering the accounting and payroll operations to ensure maximum effectiveness of the College's accounting operations.



Characteristic Duties and Responsibilities:

• Oversee and manage the processing of bi-weekly payroll; including review of bi-weekly payroll process queries, labor redistributions, budget transfers, spreadsheets, and forms.
  
  
• Manage, oversee, and verify all incoming cash, checks, and credit card transactions from Banner Student and Banner Finance systems, and TouchNet. Prepare and verify bank deposits daily and record journal entries.
  
  
• Responsible for the preparation and issuing of faculty contracts.
  
  
• Verify all salary authorization information, compute salaries and calculate supplemental pay.
  
  
• Ensure compliance with contracts and standards using relevant information and individual judgment.
  
  
• Responsible for entering data in the Human Resources Information System related to employees' records. Collect and process all new instructor paperwork. Process employee changes such as salary, promotions, etc.
  
  
• Oversee, manage, and process SURS certifications, terminations, and retirements for SURS online. Determine whether instructors meet SURS criteria.
  
  
• Select, train, evaluate, and manage assigned personnel; prepare work schedules for assigned employees; assign employee duties and review work to ensure accuracy, completeness, and compliance with established policies and procedures; and administer progressive discipline when warranted.
  
  
• Coordinate and provide training to CE & T staff regarding payroll operation guidelines and appropriate dissemination and processing of information. Responds to inquiries by telephone, in written form, e-mail, or in person.
  
  
• Manage the activities of Accounts Payable to ensure the orderly and timely input of data for payment with invoices, approval of vouchers for payment, balancing of cash, verification of transactions, resolution of vendor problems, analysis of data, journal entries, and preparation of final report for the Board.
  
  
• Investigate problems with student accounts and work with Registration & Records, if applicable, to resolve them.
  
  
• Research problems and develop solutions and recommend changes in operations which permeate internal control insuring efficiency and compliance with policies and procedures.
  
  
• Document payroll and accounting procedures and processes.
  
  
• Manage and maintain documentation and storage of payroll records.
  
  
• Perform other job related duties as assigned.
  
  
  
  
  Requirements:
  
  Qualifications and Working Conditions:
  
  
  • Bachelors degree required in Business, Accounting or related field or an equivalent combination of education and experience from which comparable knowledge and abilities can be acquired is required.
    
    
  • Three years payroll processing experience is required.
    
    
  • Two years of supervisory experience is required.
    
    
  • A high level of interpersonal and communication skills are required. Must be able to regularly explain policies, write and edit reports and coordinate the work of others.
    
    
  • Requires the ability to mentally attend to and visually concentrate on a substantial amount of detail work.
    
    
  • Intermediate word processing and advanced spreadsheet application skills are required intermediate competencies in the use of personal computer software including database, macros, and formula authoring skills are preferable.
    
    
  • May require lifting of up to 20 pounds.
    
    
  • Requires ability to travel between Campuses.
    
    
  • General office work environment. Little or no exposure if any to adverse working conditions.
    
    
    
    
    
    
    Additional Information:
    
    Supervision Received:
    
    Administrative supervision is received from the Director of Operations & Administration.
    
    Supervision Exercised:
    
    General supervision is exercised over one full-time staff employee, one part-time staff and student employees.
    
    HOURS: Monday - Friday 8:15 am - 5:00 pm
    
    SALARY: $54,712
    
    Based on the needs of the college and with Administrator approval, some positions at the college may have hybrid schedule options available after 30 working days.
    
    Oakton is accessible by public transportation.
    
    
    
    
    Application Instructions:
    
    For further details, visit our website at www.oakton.edu and select the Employment link to view Employment Opportunities.
    
    Please be sure to have a current resume, cover letter, and list of, at least, three (3) professional references with contact information prepared to submit with your application.
    
    Oakton College is an equal opportunity, affirmative action institution, committed to employing competent, qualified individuals. Oakton College does not discriminate on the basis of race, color, creed, religion, national origin, disability, age, marital status, military status, socioeconomic status, sex or gender, gender identity, or sexual orientation in admission to and participation in its educational programs, college activities and services, or in its employment practices.
    
    Posted positions may be removed from the Oakton website without notice when it is determined that no additional applicants are required.
    
    
    
    
    
    
    
    URL: www.oakton.edu
    
    

Keywords: Oakton Community College, Skokie , Accounting & Payroll Coordinator CE&T, Human Resources , Skokie, Illinois