Project Development Manager

Company: Covenant Living Communities
Location: Skokie
Posted on: January 20, 2023

Job Description:

We Are Inspired to Serve. Join us!This position provides high level, proactive support and assistance for the Project Development office. This position acts as liaison between the VP of Project Development, the external field-based project manager / owner representatives, campus leadership, the finance department and other stakeholders as necessary. This position also will be responsible for high level overview of constructions projects.The Project Development Manager is responsible for providing high level project development support to the Project Development office by managing a variety of project development related activities and functions including, but not limited to:Weekly Project Meetings & Reporting

• Organize and attend all weekly project meetings through development and construction along with the VP of Project Development
• Prepare weekly project team meeting agendas, meeting minutes and open issues logs.
• Track and maintain project follow-up activities to ensure timely completion of projects.
• Communicate and coordinate with campus leadership, as necessary, to gather needed information and reports, compiling data as necessary.
• Complete weekly project updates of schedule and open issues status on a 'dashboard' report.Schedule
  • Assist VP of Project Development in the development and coordination of long-term project schedules, Gantt charts and critical path timelines.Project Budgets & Payment Management.
    • Work with the VP of Project Development and the finance department to create and update capital cost budgets for each project along with detailed project assumptions
    • Review, approve and code project vendor invoices and process bi-monthly project development payables and construction payables including entering payables into the Covenant system for approval and processing. Follow up on outstanding invoices as necessary.
    • Work with Covenant finance to produce a monthly cost tracking report of costs-to-date and updated project spend to completion for each projectExecutive Leadership Team Reviews & Approvals
      • Working with the VP of Project Development, make periodic update presentation to the Executive Leadership Team on project status.
      • At key milestones, prepare all necessary documents and the approval packet for the Executive Leadership Team to approve projects to proceedOutside Project Management & Construction Consultants
        • If outside Project Management and/or Construction Owner's Representatives are engaged on a particular project, work with the VP of Project Development to delegate specific tasks to and review the work of these consultants.Resource Management
          • File all development documents in a shared electronic filing systemIndustry Presentations
            • Coordinate and possibly participate in external speaking engagements for VP Project Development, including drafting remarks and developing PowerPoint slides and videos. Distribute information and materials as required.Post-Occupancy Review
              • Facilitate the implementation of resident focus groups and post-occupancy survey's and provide a report out of results to the Vice President of Project Development.General
                • Generally structure, organize and expedite the actions and workload of the Project Development office.
                • Prepare and/or review for accuracy all departmental reports, presentations, documents, and related records.
                • Handles confidential and/or sensitive information with high level of discretion.
                • Use multiple technical applications including word processing, database management, spreadsheets, graphics and presentation software, electronic calendar, email, and other technical applications.
                • Participate in special work groups and projects as directed.
                • Other responsibilities as assigned.QUALIFICATIONSEducation: Bachelor's degree required, preferable in Architecture, engineering, construction management or development.Experience: This position prefers but does not require a minimum three years of coordinator or manager work experience providing support for significant projects and at the senior executive level in a fast-paced organization. Skills:
                  • Ability to manage detail, anticipate needs and maintain high standards of excellence.
                  • Exceptional interpersonal skills with the gravitas and sophistication to interact with executives at all levels, internally and externally.
                  • Demonstrates sound judgment, ability to manage and prioritize multiple tasks, and work independently.
                  • Ability to initiate work, be creative in problem-solving and diplomatic in personal and phone communication.
                  • Highly organized, with exceptional attention to detail.
                  • Proven follow up skills to ensure successful and timely completion of projects.
                  • Ability to develop solid, trusted relationships.
                  • Professional manner, with discretion in handling confidential information essential.
                  • Proven ability to take initiative, be resourceful, and be willing to take direction.
                  • Self-confidence and composure under stress required.
                  • Willingness to learn and ability to work as part of a team and support multiple staff as necessary.
                  • Possess strong oral and written communication skills and exceptional computer skills; 2010 Microsoft Windows (Word, Excel, PowerPoint) is essential.
                  • The position requires an understanding of and desire to serve older adults.
                  • Familiarity with continuing care retirement communities or other senior living communities' systems is a plus.PHYSICAL REQUIREMENTSThe majority of time in the central office is spent in an office setting; mobility is necessary to occasionally travel to campuses and to move about the campus and facilities. This position requires occasional handling of lightweight materials and the physical ability to use various types of equipment.Up to 40% travel may be required.For full time employees, we offer a generous benefits package that includes:
                    • Medical, dental and vision insurance
                    • Employer paid group term life and disability
                    • Paid Time Off (PTO) & six paid holidays
                    • 403(b) with a 3% employer match
                    • Fitness center use at most facilities.
                    • Various voluntary benefits:
                      • Life, AD&D
                      • Tuition assistance and scholarships
                      • Employee assistance program
                      • Legal services, home/auto insurance, discount purchasing program
                      • Pet InsuranceFor more information about Covenant Living and CovenantCare at Home, please visit or .Covenant Living and CovenantCare at Homeare equal opportunity employers. All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity or expression, religion, national origin or ancestry, age, disability, marital status, pregnancy, protected veteran status, protected genetic information, or any other characteristics protected by local laws, regulations, or ordinances.

Keywords: Covenant Living Communities, Skokie , Project Development Manager, Executive , Skokie, Illinois