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Site Assistant: Continuing Education, Training and Workforce

Company: Oakton Community College
Location: Skokie
Posted on: March 9, 2023

Job Description:




Continuing Ed, Training and Workforce Development

Skokie, IL

Sep 9, 2022

Open Until Filled

Part Time Staff

Position ID:


About Oakton College :

For 50 years, Oakton Community College has been the setting where thousands begin or continue their college or career studies. Educating people of all ages, from all walks of life and from more than 40 nations, Oakton focuses on improving the quality of life for everyone who enters its doors.

Job Description:

Basic Responsibilities

Under general supervision responsible for the professional support of CE & T and its programs and services as needed at an offsite location. Days and hours include 6pm - 10pm, Monday - Thursday. This is a fully in-person temp position that will conclude December 20th, 2022. Employment opportunities at our off-site location will likely be available after completion of the current contract.

  • Register and advise students of CE & T courses including course information regarding courses taught, eligibility, time, locations and requirements.
  • Where appropriate collect fees and maintain cash flow.
  • Responsible for scheduling room locations and providing signage for all classes taught at the Sites. Adjust and re-assign class locations when necessary. Handle rescheduling with the appropriate onsite personnel.
  • Provide support services to instructors and coordinate CE&T needs with designated onsite personnel. I.e. required duplicated material and AV equipment, for class use.
  • Serve as liaison between customers/clients and managers as needed. Appropriately assist with inquiries, complaints, adjustments, and reimbursements.
  • Assist with specific programs. Prepare materials, i.e., name tags, information folders, handout materials, directional signs, certificates, evaluation forms and other support materials as needed.
  • Assist with the coordination and delivery and return of books including credit refunds.
  • Assist with payroll and accounting needs. Maintain records for accrediting and granting agency and budget accountability purposes.
  • Collect, compile, and prepare statistical data and sensitive information for reports, contracts, publications, etc., requiring some information and knowledge of college operations and activities.
  • Where needed, assist in notifying students and instructors of canceled classes.
  • Perform other job related duties as assigned


    Qualifications and Working Conditions:

    • High school education or an equivalent combination of education and experience from which comparable knowledge and abilities can be acquired is necessary.
    • Two years general office experience is required
    • Advanced MS Office (Excel, Word, etc)
    • General office environment. Little or no exposure to adverse working conditions

      Additional Information:

      Hours: Monday - Thursday, 6pm - 10pm 20 hours per week

      Hourly: $23.68

      Oakton is accessible by public transportation.

      Application Instructions:

      For further details, visit our website at and select the Employment link to view Employment Opportunities.

      Please be sure to have a current resume, cover letter, and list of, at least, three (3) professional references with contact information prepared to submit with your application. One (1) of the references must be your most recent, direct supervisor.

      Oakton Community College is an equal opportunity, affirmative action institution, committed to employing competent, qualified individuals. Oakton Community College does not discriminate on the basis of race, color, creed, religion, national origin, disability, age, marital status, military status, socioeconomic status, sex or gender, gender identity, or sexual orientation in admission to and participation in its educational programs, college activities and services, or in its employment practices.

      Posted positions may be removed from the Oakton website without notice when it is determined that no additional applicants are required.

Keywords: Oakton Community College, Skokie , Site Assistant: Continuing Education, Training and Workforce, Education / Teaching , Skokie, Illinois

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